Extra hours worked because the rota left a gap or ran short.
Pay plus your on-costs. A rough figure is fine.
Whoever wrestles the spreadsheet or whiteboard each week.
Usually a practice manager or a senior vet. Pay plus on-costs.
The premium you pay when a gap is spotted too late. Leave at 0 if this does not apply.
This is an estimate built entirely from the figures you entered, to help you see the scale. It is not a quote or a promise of savings. A good rota system will not remove every pound of this, but it recovers most of the admin time and a real share of the overtime and last-minute cover.
None of these show up as a line on a bill, which is exactly why they run for years.
Gaps spotted on the day get filled with overtime at short notice. A rota that flags gaps early turns most of that into planned, cheaper cover.
The rota system →When hours are not captured cleanly, overtime creeps and payroll guesses. Clock in and out ties worked hours to the rota, so what is paid matches what happened.
Clock in and out →Overtime is only the visible cost. The bigger one is the good people who leave a practice whose rota is always unfair. We wrote about it.
Read the full breakdown →Free, by email
Send us the figure and we will email back the two or three things most likely to be driving it, based on what we see across UK practices. No charge, no obligation.
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