Quoted per practice: a setup fee plus a subscription for hosting, maintenance and support, with a written quote first.

Holiday calculations

Holiday maths, done by something that never miscounts.

Name: Vet HR
Address: 71-75 Shelton Street, Covent Garden, London, WC2H 9JQ, GB
Telephone: 0800 023 5232

Entitlement and accrual worked out automatically for every member of staff, including the part-time, casual and irregular-hours patterns that make veterinary teams hard work on a spreadsheet. Requests and approvals live in the same place.

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Part-time and irregular hours Requests and approvals in one place Branded as your practice

YOUR PRACTICE · LEAVE

Team leave balances 2 requests waiting

Remaining Taken Pending

Illustrative mock of the leave view

Accrual: up to date

Clash warning before approval

Balances visible all year

01Why it matters

Holiday entitlement is simple until the hours are not. Then it eats a manager's evening.

Veterinary teams rarely fit a tidy nine to five. Part-time RVNs, weekend receptionists, casual cover and patterns that change week to week all carry different entitlement rules, and a spreadsheet does not know any of them.

This system models each contract once, then keeps every balance current on its own. Staff see where they stand, managers see clashes before they say yes, and nobody loses an evening reconciling rows by hand.

02How it works

Set it up once, trust it all year.

From the first contract modelled to the calendar that stays honest.

Model each contract

Full-time, part-time, casual and irregular patterns each get the entitlement rules that actually apply to them.

Accrual runs itself

Balances build automatically as people work, including for staff whose hours change week to week.

Requests flow to approval

Staff request leave in the system. Approvers see balances and clashes before they say yes.

The calendar stays honest

Approved leave appears against the rota, so a small team never discovers a clash the week it happens.

YOUR PRACTICE · CONTRACTS

Entitlement rules per patternModelled once

Full-time and part-time patterns
Casual and irregular hours
Bank holidays and carry-over set to policy

YOUR PRACTICE · ACCRUAL

Balances build as people workAutomatic

AccruedThis period

YOUR PRACTICE · REQUESTS

Awaiting approval2 to review

Clash flaggedClear to approve

YOUR PRACTICE · CALENDAR

Approved leave on the rotaIn sync

On shiftOn leave

03What it replaces

The entitlement spreadsheet and the quiet dread.

The spreadsheet way

Accrual worked out by hand for irregular hours

Requests by text, sticky note or corridor chat

Two nurses booked off the same week, discovered late

Year-end disputes about carried-over days

With holiday calculations

Accrual calculated automatically from actual patterns

One request flow with an approval record

Clash warnings before approval

Balances visible to staff and managers all year

04Who it suits

Small teams where every absence matters.

In a practice of eight, one approved week off changes the whole rota. This system suits practices juggling mixed contracts, part-time RVNs, weekend receptionists and changing patterns, where the holiday question is never quite simple.

Handles part-time, casual and irregular-hours staff
Approved leave feeds the rota system automatically
Balances exportable for payroll and year-end

Mixed contracts

Every pattern.

Full-time, part-time, casual and irregular hours sit side by side, each on its own entitlement rules. Add a contract and the accrual simply follows.

See all systems →

Part-time RVNs and weekend cover

The roles a spreadsheet gets wrong are the ones this was built for.

Feeds the rota

Approved leave lands on the schedule automatically.

Payroll-ready

Balances export cleanly for payroll and year-end.

Rules around holiday entitlement change over time. We keep the calculation logic aligned with current UK guidance as part of ongoing support, so your numbers do not quietly go stale.

365

Support that does not clock off

Set up once, supported all year.

hours a day, someone answers

days a week, including the bad ones

days a year. Christmas counts.

Call 0800 023 5232 Or write to us

05Questions

Holiday calculation FAQs

Can it handle irregular-hours and casual staff?

Yes, that is the hard case it was built for. Accrual follows the hours actually worked, so staff with changing patterns get a fair, current balance rather than an estimate.

Does it stop two key people booking the same week off?

It warns the approver about clashes before they approve, including role clashes such as two RVNs off at once. The decision stays human, the information arrives in time.

What about bank holidays and carry-over?

Both are modelled according to your contracts and policy. Where your current paperwork is ambiguous, we flag it, and our contracts service can tidy the underlying wording.

What does it cost?

Quoted per practice: setup fee plus subscription for hosting, maintenance and support. Written quote first, always.

06Related systems

Stop reconciling holiday in a spreadsheet at the kitchen table.

Book a demo conversation and see the leave view built around your practice. No obligation.